Human Resource Officer

Reporting to: HR Business Partner

Summary of HR Officer Role:

We are looking for a skilled HR Officer who will recruit, support and develop talent through developing policies and managing procedures. The HR Officer will be passionate about HR and highly efficient, with knowledge of various HR functions. The HR Officer role will suit someone who is a committed and approachable individual who will be able to provide excellent assistance and support to employees and managers.

List of principle accountabilities:

  • Analysing and reporting weekly KPI’s including headcount, absence, overtime and turnover for the senior management team in the company to assist with performance monitoring
  • Support the management team with clocking anomalies from the Time and Attendance system (Ceequal) and absnece reconciliation between HRIS.
  • Liaising with Health and Safety Manager to ensure compliance data and policy adherence
  • Project management of various assignments
  • Running absence management databases, liaising with occupational health to ensure timely and effective case handling
  • Maintaining a preferred supplier list and negotiations of rates
  • Data analysis and system maintenance
  • Actively involved in dealing with the recruitment process, including proactively sourcing candidates internally and externally, arranging interviews, providing interview criteria in line with departmental needs and conducting first and second stage interviews where required
  • Induction training
  • Supporting the development and implementation of HR initiatives and systems
  • Providing support on policies and procedures
  • Monitoring staff performance and attendance  
  • Negotiating salaries, contracts, working conditions or redundancy packages with employees
  • Advising line managers and other employees on employment law and the organisations employment policies and procedures
  • Conducting pre-employment checks including right to work
  • Responsible for assisting in the co-ordination, administration and logging of training
  • Ensuring the organisation is SOX compliant from a HR perspective carrying out effective on boarding and off boarding processes
  • Preparing and providing employment references for previous employees
  • Support the management with disciplinary and grievance issues, investigations by producing correspondence, minute taking, chairing meetings and preparing bundles
  • Maintaining employee training records according to policy and legal requirements
  • Preparing, maintaining and ensuring that all employee folders are audit compliant
  • Working closely with our payroll department to ensure that pay review forms and employee details are processed in a timely manner
  • Preparing additional contracts of employment
  • Key contact for all UK Visa and Immigration applications ensuring compliance and diligent reporting in accessing the sponsor management system, completing applications, reporting and monitoring  
  • Advising members of the management team and staff regarding employment relations in line with current legislation

The Post holder is expected to work flexibly within the role. It is expected for the post holder to carry out activities for which they are competent. Additionally, the post holder will also carry out additional duties upon request from Senior Management. 

PERSON SPECIFICATION

     ESSENTIAL    DESIRABLE
  QUALIFICATIONS      HR experience in similar role   HR Credentials Level 3 CIPD    HR Credentials Level 5 CIPD  
  EXPERIENCE      Proven experience as a HR Officer, HR Assistant or equivalent   Knowledge of HR functions (pay and benefits, recruitment, training and development etc.)   FMGC industry experience    Experience of working with ADP and Ceequal.   Experience of end to end payroll processing.    
  SKILLS & APTITUDE      Understanding of employment legislation and disciplinary procedures  Outstanding organisational skills   Strong employment relations experience   Good commercial awareness   Excellent communication and interpersonal skills   Problem solving and decision making aptitude   Strong work ethics and reliability   Advanced level of Microsoft Excel to include V-look Up/Pivot Tables and charts   Meticulous attention to detail   Able to develop plans, policies and forecasts    Demonstrated ability to work in complex environments      
  PERSONAL ATTRIBUTES      Respect the importance of confidentiality   Consistently demonstrate a proactive attitude, tenacious with the ability to influence across all levels within the business   Negotiation skills   Ability to organise own work load   Ability to form working relationships with people at all levels   Has a flexible attitude towards role with the ability to work under pressure to meet deadlines   Able to work as part of a team   Able to stay calm in a difficult situation   High level of resilience    Has the ability to achieve results accurately through attention to detail          
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